How to Negotiate Bigger Discounts with HubSpot in 2025.
- Ibiso David-West
- Oct 28, 2025
- 3 min read
How HubSpot Became the Go-To CRM for Growing Businesses
HubSpot has become the go-to customer platform for marketing, sales, and service teams, offering an all-in-one solution for growth. Its ecosystem helps companies streamline workflows, automate outreach, and connect every customer touchpoint under one system. For procurement teams, this unified setup seems ideal. Fewer tools, fewer vendors and more efficiency. But as HubSpot has expanded its offerings, the complexity of managing renewals and costs has also grown, creating new challenges for companies trying to stay on budget.
What’s New at HubSpot in 2025: Updates That Impact Your Discounts
Product Updates: At their Fall 2025 Spotlight event, HubSpot announced more than 200 product updates including a new Data Hub, enhanced AI-agents (called Breeze Agents), and an AI-powered CPQ (Configure-Price-Quote) tool.
Integrating AI: They’re shifting their platform toward “hybrid human-AI teams” where AI isn’t just a tool, it’s embedded into workflows (so more features, more complexity, more cost risk).
Ecosystem Expansion: HubSpot’s growing ecosystem of apps, integrated AI tools, and premium tiers means renewal quotes now often include bundled modules and upsell items, increasing the risk of software overspend.
Bottom line: Companies are now paying not just for HubSpot’s CRM, but for layered AI, data and sales tools, a model that can drive software overspend fast.
The Hidden Ways You Overspend on HubSpot
HubSpot’s convenience often comes with a hidden price tag. Many companies overpay during renewals because they don’t fully audit what they’re using versus what they’re being billed for. Overprovisioned licenses, unused modules, and bundled add-ons inflate renewal costs without adding value. Finance and procurement teams often accept default renewal quotes, assuming pricing is standard, when in reality, there’s significant room to negotiate. Without a data-driven strategy, organizations end up trapped in expensive, multi-year commitments that limit flexibility and spike software overspend.
As with other software negotiations, HubSpot renewals can creep up on buyers. With just a few months left until the renewal date, all your leverage is gone and you’re locked in for at least another year. Usually, with pricing uplifts far above inflation.
Proven Strategies to Reduce HubSpot Software Overspend
If your HubSpot renewal is coming up, there are several proven strategies to get bigger discounts.
Start early: To get the best possible price at renewal, you should proactively begin negotiating at least 6 months before your renewal date. This gives you time to scope the market, potentially migrate to alternatives and leverage in the negotiation.
Audit your usage: Identify inactive users, redundant integrations and underused hubs before negotiating. Sync with your HubSpot product owner to account for how the bill of materials may evolve into the future.
Benchmark your pricing: Compare your contract to similar companies’ deals to expose hidden markups. HubSpot’s gross margin is 85%, so there’s lots of room for maneuver.
Don’t accept their “best and final”: HubSpot’s “best and final” offers are neither best, nor final. Don’t take no for an answer and escalate the negotiation up the chain when you hit a brick wall.
At Wyn, we know that your procurement team is likely stretched thin, juggling multiple vendor negotiations and deadlines at the same time. These strategies have helped hundreds of others take control of their renewal negotiations and exceed their cost saving targets.
How Wyn Helps Businesses Save 20-40% On CRM Renewals
Wyn helps companies turn CRM renewals into savings opportunities. With deep expertise across HubSpot, Salesforce, Microsoft, SAP, Monday.com and other CRM vendors, our team helps you find where you’re overspending and get 20-40% better deals on your software contracts. We do this by negotiating better unit pricing, not by reducing your licenses, and only get paid if we save you money.
Find out how much you can save on your HubSpot renewal. Get a free vendor quote assessment with Wyn today.
